JOB POSITION:

Payroll Specialist / Accounts Receivable

DESCRIPTION:

Gaines and Company, a well established construction company is seeking a Payroll Specialist / Accounts Receivable in our Spring Hope, NC office.

POSITION SUMMARY:

The Payroll Specialist/Accounts Receivable duties include coordinating weekly payroll operations as well as the company’s accounts receivable billing processes. This position works closely with project managers, employees, and leadership to ensure accurate and timely payroll processing, proper maintenance of employee records and monthly customer billing. The role also serves as a liaison for certain administrative human resources functions, ensuring organization, accuracy, and compliance with company policies. Payroll processing responsibilities are shared with the Operations/ Payroll Support position to ensure continuity and operational efficiency. Proficiency in Spanish speaking, reading and writing is required.

KEY RESPONSIBILITIES INCLUDE:

PAYROLL ADMINISTRATION

Coordinate and process weekly payroll in a timely and accurate manner.
Collaborate with payroll support staff to coordinate payroll processing.
Maintain payroll records and support documentation in accordance with company policies and compliance requirements.
Provide assistance to employees regarding payroll-related questions or concerns.

HUMAN RESOURCES ADMINISTRATIVE SUPPORT

Assist with processing new hire documentation.
Maintain employee personnel files for both current and former employees.
Process and track vacation request, paid time off (PTO), and sell-back request while maintaining accurate records.
Distribute insurance and benefits documentation to employees as needed.
Provide employees with ADP system information and resources.
Maintain accurate administrative records supporting HR functions.

ACCOUNTS RECEIVABLE / BILLING

Coordinate with Project Managers to prepare and generate monthly project billing.
Process billing documentation including change orders, progress billing, and supporting documentation.
Utilize various billing programs such as Viewpoint and Textura.
Maintain organized records for:
- AIA Applications for Payment
- Client invoices
- Supporting billing documentation
- Ensure invoices are submitted to clients accurately and within required deadlines

QUALIFICATIONS:

Bilingual – English/Spanish
2 + years of payroll processing experience, including weekly payroll
Strong understanding of payroll compliance and regulations
2 + years of experience in accounts receivable billing.
High attention to detail and ability to meet strict deadlines.
Ability to manage and respect confidentiality information.
Strong communication skills.
Proficient Microsoft ware skills.
Ability to maintain professionalism in the workplace, including discretion, integrity, and respectful communication in all interactions.

PREFERRED QUALIFICATIONS: