Payroll / HR Operations Specialist

DESCRIPTION:

Gaines and Company, a respected and long standing construction firm, is seeking a highly organized and detail oriented Payroll & HR Operations Specialist to support our multi state workforce. This role is responsible for administering core HR processes, managing weekly payroll, and ensuring consistent, compliant HR operations across the organization.

POSITION SUMMARY:

The ideal candidate brings strong professional judgment, a high level of accuracy, and the ability to work effectively with both office and field personnel in a fast paced environment. This position reports to the Comptroller with strategic guidance from the company’s fractional HR leader.

Please send cover letter and resume to Eileen Barr at Eileen@gainesandco.com

KEY RESPONSIBILITIES INCLUDE:

HR & PAYROLL ADMINISTRATION:

• Maintain accurate personnel files, I 9 documentation, and HR records.
• Process weekly payroll for field and office employees, ensuring accuracy in timecards, deductions, and adjustments.
• Partner with supervisors to resolve payroll discrepancies and ensure timely submission of information.
• Support onboarding and offboarding processes, including payroll setup and final pay.
• Ensure compliance with company policies and applicable wage and hour regulations.

RECRUITMENT & ONBOARDING:

• Support hiring managers throughout the recruitment and selection process.
• Coordinate and facilitate onboarding to ensure new employees understand company expectations and policies.
• Contribute to ongoing improvements in the onboarding experience, particularly for field employees.

EMPLOYEE RELATIONS:

• Serve as a resource for employees and supervisors regarding HR policies, procedures, and workplace concerns.
• Assist with employee relations matters, including performance issues and workplace investigations under HR leadership guidance.
• Support supervisors in addressing performance and conduct concerns.

BENEFITS ADMINISTRATION:

• Administer benefit programs, including enrollments, changes, and employee inquiries.
• Coordinate with benefit providers and payroll to ensure accurate and timely processing.
• Educate employees on benefit options and enrollment procedures.
• Conduct benefits, 401(k), and workers’ compensation audits.

COMMUNICATION & SUPPORT:

• Assist in communicating HR policies and updates across the organization.
• Help ensure HR information is accessible to Spanish speaking employees.

QUALIFICATIONS:

• 3–5 years of HR or HR/payroll administration experience, including payroll processing.
• Strong knowledge of HR practices, including recruiting, onboarding, employee relations, and records management.
• Proficiency in Microsoft Office, particularly Excel.
• Strong organizational skills, accuracy, and attention to detail.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Experience in construction, manufacturing, logistics, or other field based industries preferred.
• Bilingual English/Spanish preferred.

About the Role

This position is based in our Reisterstown, MD office and includes periodic visits to construction job sites. Site visits may involve exposure to varying weather conditions and active work zones; adherence to safety procedures is required.

Please send cover letter and resume to Eileen Barr at Eileen@gainesandco.com